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EMBL Council Secretariat material
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Ratifications and Switzerland

This file contains letters of ratifications from EMBL's Member States, including the letter explaining the coming into effect of the Agreement Establishing EMBL following its ratification by France and papers explaining the membership of Belgium.

Internal Policies (2020)

This file contains the following documents:

  • Safety Policy EMBL Barcelona (2019)
  • Basic information on emergency procedures at EMBL Barcelona
  • Safety Policy EMBL Grenoble (2016)
  • Safety Policy EMBL Hamburg (2020)
  • Safety Policy EMBL Heidelberg (2019)
  • Safety Policy EMBL-EBI Hinxton (2017)
  • Safety Policy EMBL Rome (2020)
  • IP 23: Tax advice for EMBL staff
  • IP 43: Intellectual property and technology transfer policy at EMBL
  • IP 46: Bridging contracts for group leaders
  • IP 48: Predoctoral fellows at EMBL
  • Guidelines for the evaluation of candidates with prior EMBL association
  • IP 51: Rules of good scientific practice in French, English and German
  • Handout: 'Nurturing a culture of ethics in science'
  • IP 52: EMBL Faculty Appointment Procedures
  • IP 53: Use of Human Biological Material
  • BIAC Request Form for Projects Planning to Use Human Specimens
  • Implementation Guidelines for the Use of Human Biological Material at EMBL
  • IP 54: Acceptable computer and network facility use
  • IP 56: Open ended contracts
  • IP 57: Conflict of Interest Policy
  • IP 58: Grant Application
  • IP 59: Postdoctoral fellows at EMBL
  • IP 60: Equality and Diversity
  • IP 61: EMBL NIH FCOI Policy
  • Travel Declaration for IP 61
  • Appendix 2: Annual Disclosure Form for IP 61
  • Appendix 3: Non-Travel Declaration Travel Declaration for IP 61
  • IP 62: Procedure for EMBL Hearings
  • IP 63: EMBL Publication Policy
  • IP 64: Video Surveillance at the EMBL Premises
  • IP 65: EMBL policy on the protection of welfare of animals used for scientific purposes
  • IP 66: EMBL Open Access Policy
  • Open Access Policy FAQs and Guidelines
  • IP 67: Anti-Harassment Policy in French, English and German
  • IP 68: General Data Protection in French, English and German
  • IP 69: Whistleblowing Policy in French, English and German
  • Guidance note "How to deal with problems at EMBL"

Internal Policies (Admin. Director's folder)

This file contains the following documents:

  • Printout of the Personnel webpage referring to EMBL Internal Policies (2007-04-10)
  • Email correspondence about internal policies at EMBL (2007)
  • Summary of Internal Policies (IP) and Guidance Notes (GN): November 2000 [annotated]
  • Summary of Internal Policies (IP) and Guidance Notes (GN): November 2000
  • Email regarding the withdrawal of IP 11: Policy for rehiring formal staff members
  • Internal Policies and Guidance Notes: Note from the Administrative Director (November 1999)
  • Internal Policies: Note from the Administrative Director (May 1999)
  • IP 1 Leave record cards (1987)
  • IP 2: Contracts for consultants (revised version)
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 7: Maternity Leave (1990)
  • IP 8: Canteen (1987)
  • IP 9: Substitution allowance (1987)
  • IP 10: Introduction of new members of personnel (1987)
  • IP 11: Policy for re-hiring former staff members (1987)
  • IP 12: Personal File (1990)
  • IP 13: Policy for purchasing procedures and limits for the outstations (1990)
  • IP 14: Granting of steps (1987)
  • IP 15: Review procedure for EMBL scientific programmes (1987)
  • IP 16: Duty Travel (1990)
  • IP 17: Travel expenses for children (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1997)
  • IP 22: Choice of pension scheme, contributions and pension scheme leaving allowance (1990)
  • IP 23: Tax advice for EMBL Staff (1987) and update (2005)
  • IP 24: Collaboration with EMBL scientific staff (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 26: Purchase requests and budget responsibility (1986)
  • IP 27: Use of private cars for service purposes (1987)
  • IP 28: External income (nd)
  • IP 29: Education Grant (1987)
  • IP 30: Definition of visiting scientists and trainees (1987)
  • IP 31: Trainees at EMBL (1987)
  • IP 32: Fellows at EMBL (1991)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 34: Salary advance (1999)
  • IP 35: Supernumerary staff (1988)
  • IP 36: Payment of children's allowance (1988)
  • IP 37: Hospitality for official EMBL Guests (1987)
  • Diploma students at EMBL Guidance Note (2000)
  • IP 39: Notification period (1989)
  • IP 40: Residential category (1990)
  • IP 41: Home leave (1990)
  • IP 42: Grading of Research Assistants/Engineers/Programmers (1990)
  • IP 43: Intellectual Property and technology transfer at EMBL (2001)
  • Guidance Note Intellectual Property and Technology Transfer Policy at EMBL (1997)
  • Special Leave for EMBL Parents when a dependent child is ill Guidance Note (2000)
  • IP 45: Guidelines on external funding applications (1993)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995)
  • IP 48: Predoctoral fellows at EMBL (1996)
  • Companies hosted at EMBL Guidance Note (March 2000)
  • IP 48: Predoctoral fellows at EMBL (2004)
  • IP 49: Compensation for Overtime Working (1999)
  • IP 50: Topping-Up of External Fellowships (1999)
  • IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (nd)
  • Presentation on IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (nd)
  • Email re: head count (2009)
  • IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (2002)
  • IP 53: EMBL Rules on Research with Human Materials (2004)
  • IP 54: EMBL Acceptable Computer Use Policy (2004)
  • IP 55: Public Relations Activities at EMBL (2005)
  • IP 56: Awarding of Open-Ended Contracts and Review of Indefinite Contracts (2005)
  • IP 57: Conflict of Interest Policy (2007)

Internal Policies - General

This file contains the following documents:

  • Copy of a note regarding the choice of pension scheme, contributions and pension scheme leaving allowance
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 12: Personal File (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1990)
  • IP 19: Handling equipment (1997)
  • Documents about the Review 2002/2003 (EMBL Staff Rules and Regulations)
  • Summary of Internal Policies (IP) and Guidance Notes (GN): November 2000
  • Documents on travel, subsistence and hospitality costs (nd, 1999)
  • Guidance notes on "Diploma Students" and summary list (2000)
  • Guidance note on Companies Hosted at EMBL: General Conditions and summary list (2000)
  • Guidance note on Intellectual Property and Technology Transfer (2000)
  • Documents about guidance notes and those on the topic of travel, subsistence, hospitality and home leave (1999)
  • Document on the publication of internal policies
  • 2 Internal Policies annotated Table of Contents (1999)
  • Summary of Internal Policies (IP) and Guidance Notes (GN): August 2000
  • Summary of Internal Policies (IP) and Guidance Notes (GN): March 2000
  • IP 1: Leave Records Cards (1987)
  • IP 2: Contracts for consultants (nd, version 2)
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 7: Maternity Leave (1990)
  • IP 8: Canteen (1987)
  • IP 9: Substitution allowance (1987)
  • IP 10: Introduction of new members of personnel (1987)
  • IP 11: Policy for re-hiring former staff members (1987)
  • IP 12: Personal File (1990)
  • IP 13: Policy for purchasing procedures and limits for the outstations (1990)
  • IP 14: Granting of steps (1987)
  • IP 15: Review procedure for EMBL scientific programmes (1987)
  • Travel, Subsistence and hospitality costs Guidance Note (1999)
  • IP 17: Travel expenses for children (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1997)
  • IP 20: Authority to sign (1987)
  • IP 22: Choice of pension scheme, contributions and pension scheme leaving allowance (1990)
  • IP 23: Tax advice for EMBL Staff (1987)
  • IP 24: Collaboration with EMBL scientific staff (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 26: Purchase requests and budget responsibility (1986)
  • IP 27: Use of private cars for service purposes (1987)
  • IP 28: External income (nd)
  • IP 29: Education Grant (1987)
  • IP 30: Definition of visiting scientists and trainees (1987)
  • IP 31: Trainees at EMBL (1987)
  • IP 32: Fellows at EMBL (1991)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 34: Salary advance (1999)
  • IP 35: Supernumerary staff (1988)
  • IP 36: Payment of children's allowance (1988)
  • IP 37: Hospitality for official EMBL Guests (1987)
  • Diploma students at EMBL Guidance Note (2000)
  • IP 39: Notification period (1989)
  • IP 40: Residential category (1990)
  • Home leave Guidance Note (1999)
  • IP 42: Grading of Research Assistants/Engineers/Programmers (including Grading of assistants with academic qualifications) (1991)
  • Intellectual Property and technology transfer Guidance Note (2000)
  • IP 43: Intellectual Property and technology transfer at EMBL (2001)
  • Guidelines for Interaction between EMBL Research Personnel and companies (2002)
  • Special Leave for EMBL Parents when a dependent child is ill Guidance Note (2000)
  • IP 45: Guidelines on external funding applications (1993)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995)
  • IP 48: Predoctoral fellows at EMBL (1996)
  • IP 49: Compensation for Overtime Working (1999)
  • IP 50: Topping-Up of External Fellowships (1999)
  • IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (nd)
  • IP 52: EMBL Rules of Faculty Appointment Procedures (2003)
  • IP 53: EMBL Rules on Research with Human Materials (2004)
  • IP 54: EMBL Acceptable Computer Use Policy (2004)
  • IP 55: Public Relations Activities at EMBL (2005)
  • IP 56: Awarding of Open-Ended Contracts and Review of Indefinite Contracts (2005)
  • IP 57: Conflict of Interest Policy (2007)
  • IP 16: Duty Travel (1990)
  • IP 19: Handling equipment (1997)
  • IP 23: Tax advice for EMBL Staff (1987)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 38: Diploma students at EMBL (1989)
  • IP 41: Home leave (1990)
  • IP 43: Intellectual Property and Technology Transfer Policy at EMBL (1998)
  • Guidance Note Intellectual Property and Technology Transfer Policy at EMBL (1997)
  • IP 44: Special leave for parents when the children are ill (1992)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995) and draft
  • IP 48: Predoctoral fellows at EMBL (1996)
  • IP 49: Compensation for working overtime (1999)
  • IP 50: Topping up of external fellowships
  • Miscellaneous documents relating to EMBL policies (including drafts)

Internal policies overview folder (2010)

This file was put together as part of a 2010 review of EMBL's internal policies. It contains:

  • Internal Policies Overview spreadsheet
  • Internal Policies Overview folder [Table of contents]
  • Internal Policies at EMBL - Draft [Report]
  • IP 1: Leave Records Cards (1987)
  • IP 2: Contracts for consultants (nd, revised version)
  • IP 7: Maternity Leave (1990)
  • IP 8: Canteen (1987)
  • IP 9: Substitution allowance (1987)
  • IP 10: Introduction of new members of personnel (1987)
  • IP 14: Granting of steps (1987)
  • IP 15: Review procedure for EMBL scientific programmes (1987)
  • IP 16: Duty Travel (1990)
  • IP 17: Travel expenses for children (1990)
  • IP 21: Indemnities and grants on termination of contract through resignation (1999)
  • IP 22: Choice of pension scheme, contributions and pension scheme leaving allowance (1990)
  • IP 24: Collaboration with EMBL scientific staff (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 27: Use of private cars for service purposes (1987)
  • Lodging and Boarding Expenses (2000)
  • IP 30: Definition of visiting scientists and trainees (1987)
  • IP 31: Trainees at EMBL (1987)
  • IP 35: Supernumerary staff (1988)
  • IP 36: Payment of children's allowance (1988)
  • IP 37: Hospitality for official EMBL Guests (1988)
  • Diploma students at EMBL Guidance Note (2000)
  • IP 40: Residential category (1990)
  • IP 41: Home leave (1990)
  • IP 42: Grading of Research Assistants/Engineers/Programmers (including Grading of assistants with academic qualifications) (1990)
  • IP 43: Intellectual Property and Technology Transfer Policy at EMBL (2001)
  • Special leave for EMBL parents when a dependent child is ill -- Guidance note (2000)
  • IP 49: Compensation for Working Overtime (1999)
    -IP 3: Internal instructions for external recruitment (1982)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 11: Policy for re-hiring former staff members (1987)
  • IP 12: Personal File (1990)
  • IP 13: Policy for purchasing procedures and limits for the outstations (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1997)
  • IP 20: Authority to sign (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 26: Purchase requests and budget responsibility (1986)
  • IP 28: External income (nd)
  • Annex 1 IP 32: Fellows at EMBL
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 34: Salary advance (1997)
  • IP 39: Notification period (1989)
  • IP 45: Guidelines on external funding applications (1993)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995)
  • IP 50: Topping-up of External Fellowships (1999)
  • Documents relating to IP 51: Rules of good scientific practice; EMBL rules procedures in cases of suspected scientific misconduct and its translation into French and German
  • IP 13: Tax Advice for EMBL Staff (2005)
  • IP 43: Intellectual Property and Technology Transfer Policy at EMBL (2011)
  • IP 46: Bridging Contracts for Group Leaders (1994)
  • IP 48: Predoctoral Fellows at EMBL (2003)
  • IP 51: EMBL Rules of Good Rules of good scientific practice; EMBL rules procedures in cases of suspected scientific misconduct (nd)
  • IP 52: EMBL Rules of Faculty Appointment Procedures (2003)
  • IP 53: EMBL Rules on Research with Human Materials (2003)
  • IP 54: EMBL Acceptable Computer and Network Facility Use Policy (2004)
  • IP 56: Awarding of Open-Ended Contracts and Reviewing of Indefinite Contracts (2005)
  • IP 57: Conflict of Interest Policy (2007)
  • IP 58: Grant applications (2008)
  • IP 59: Issuing and Management of Postdoctoral Fellowship Contracts (2009)
  • IP 60: EMBL Equality and Diversity Policy (2010)

Szilárd Library copies

This file contains the following documents:

  • IP 43: Intellectual Property and Technolgy Transfer Policy at EMBL (2001)
  • Guidelines for interaction between EMBL research personnel and companies (2002)
  • Intellectual Property and Technology Transfer at EMBL Guidance Note (2000)
  • Members of Personnel Engaging in Political Actcitives (nd)
  • Classification of Posts: Steve Increases: Promotions (nd)
  • Overtime working (1996)
  • Internal Policies Note From the Administrative Director (1997)
  • Internal Policies (nd)
  • Guidance Note Intellectual Property and Technology Transfer Policy at EMBL (1997)
  • Internal Policies -- Table of contents 1990 [This precedes the full set of policies in force that year, listed bellow]
  • IP 1: Leave Records Cards (1987)
  • IP 2: Contracts for consultants (nd, version 2)
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 7: Maternity Leave (1990)
  • IP 8: Canteen (1987)
  • IP 9: Substitution allowance (1987)
  • IP 10: Introduction of new members of personnel (1987)
  • IP 11: Policy for re-hiring former staff members (1987)
  • IP 12: Personal File (1990)
  • IP 13: Policy for purchasing procedures and limits for the outstations (1990)
  • IP 14: Granting of steps (1987)
  • IP 15: Review procedure for EMBL scientific programmes (1987)
  • IP 16: Duty Travel (1990)
  • IP 17: Travel expenses for children (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1990)
  • IP 19: Handling equipment (1997)
  • IP 20: Authority to sign (1987)
  • IP 21: Indemnities on termination of contract (1987)
  • IP 22: Choice of pension scheme, contributions and pension scheme leaving allowance (1990)
  • IP 23: Tax advice for EMBL Staff (1987)
  • IP 24: Collaboration with EMBL scientific staff (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 26: Purchase requests and budget responsibility (1986)
  • IP 27: Use of private cars for service purposes (1987)
  • IP 28: External income (nd)
  • IP 29: Education Grant (1987)
  • IP 30: Definition of visiting scientists and trainees (1987)
  • IP 31: Trainees at EMBL (1987)
  • IP 32: Principles and procedures for the selection of predoctoral fellows at EMBL (1990)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 34: Salary advance (1997)
  • IP 35: Supernumerary staff (1988)
  • IP 36: Payment of children's allowance (1988)
  • IP 37: Hospitality for official EMBL Guests (1987)
  • IP 38: Diploma students at EMBL (1989)
  • IP 39: Notification period (1989)
  • IP 40: Residential category (1990)
  • IP 41: Home leave (1990)
  • IP 42: Grading of Research Assistants/Engineers/Programmers (including Grading of assistants with academic qualifications) (1990)
  • IP 43: Internal Patent Committee and sharing returns on license contracts and royalties (1991)
  • IP 44: Special leave for parents when the children are ill (1992)
  • IP 45: Guidelines on external funding applications (1993)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995)
  • IP 48: Predoctoral fellows at EMBL (1996)

EMBL Internal Policies

Internal policies (IP), guidance notes and other documents that are principally internal to EMBL codify the implementation of EMBL's Staff Rules and Regulations. This subfonds brings together different files of IP collated at different times.

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