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EMBL Council Secretariat material
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Heidelberg Site Leasehold Agreements

This subfonds contains documents pertaining to the use of the site of EMBL Heidelberg, in particular lease hold agreements (Erbbaurechtsverträge) and associated correspondence. Some documents are original, while others are copies.

  • 1975: Letter from the Regierungspräsidium Karlsruhe (Regional Council in Karlsruhe), dated 1975-08-04 [copy]
    This letter confirms that, in the first instance, an area of 3 hectares of the Heidelberg municipal forest will be cleared for the building of EMBL. This has been agreed with the Forestry Department of Heidelberg (Forstamt Heidelberg).

  • 1976: Leasehold agreement between the city of Heidelberg and EMBL, dated 1976-07-06 [copy]
    Initial leasehold agreement, referring to an area of 3 hectares (2006/33) for the duration of 99 years.

  • 1978: Leasehold agreement between the city of Heidelberg and EMBL, dated 1978-10-13 [copy]
    Leasehold agreement, referring to an area of 6270 m^2 (2006/35) for the duration of 99 years.

  • 1991/1992: Correspondence and plan about the areas 26007/33, -/35 and /-34 [copies]
    Letters between Konrad Müller and Herr Weidenheimer at the Amt für Stadterneuerung und Liegenschaften(Heidelberg Department for Urban Planning and Property) discussing changes to the leasehold agreements. The plan refers to two areas renegotiated in 1987.

  • 2000: Fax on headed paper from the city of Heidelberg to the Regierungspräsidium Karlsruhe (Regional Council in Karlsruhe) regarding the NATURA 2000 consultation, dated 2000-07-28
    The fax explains that, from the point of view of Heidelberg, the area leased to EMBL should be excluded from the NATURA 2000 nature protection areas, but suggests finding an alternative area to protect accordingly.

  • 2002/2003: Leasehold modification and agreement between the city of Heidelberg and EMBL, dated 2002-12-12, and power of attorney, dated 2003-04-25
    Leasehold modification and agreement, referring to the area 2006/35, lasting until 2078-03-31, and the associated letter of power of attorney.

  • 2003: Correspondence regarding rent and interest
    Letters between the Ministerium für Wissenschaft, Forschung und Kunst Baden-Württemberg and EMBL regarding the payment of rent and interest following the modifications to the leasehold agreement in 2002.

  • 2004/2005: Leasehold agreement between the city of Heidelberg and EMBL, dated 2004-10-19, power of attorney and confirmation
    Leasehold agreement, referring to an area of 19372 m^2 (2007/42).

  • 2010/2011: Leasehold agreement between the city of Heidelberg and EMBL, dated 2011-02-07, and some associated correspondence [some copies]
    Leasehold agreement, referring to using part of the area 26007/33 for the purposes of operating a daycare center.

  • 2012: Urban Development Contract (Städtebaulicher Vertrag) with plans and cost estimates, dated 2012-12-13. [2 copies]
    This document is a master plan for the developments of EMBL campus. One of the plans also includes the Max Plank Institute, which his also mentioned in the cover letter. The contract is signed by Iain Mattaj and Eckhart Würzner, Mayor of Heidelberg.

  • 2014: Development Contract (Erschließungsvertrag) with plan, dated 2014-06-06
    This document refers to, specifically, to the sewage system (Abwasserkanalisation) and is signed by Iain Mattaj and Eckhart Würzner, Mayor of Heidelberg.

  • 2018: Two leasehold modifications and agreements between the city of Heidelberg and EMBL, dated 2018-05-23 [copies]
    These two leasehold modification agreements, refer to the areas expanding towards Bierhelderhof 1.

Internal Policies - General

This file contains the following documents:

  • Copy of a note regarding the choice of pension scheme, contributions and pension scheme leaving allowance
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 12: Personal File (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1990)
  • IP 19: Handling equipment (1997)
  • Documents about the Review 2002/2003 (EMBL Staff Rules and Regulations)
  • Summary of Internal Policies (IP) and Guidance Notes (GN): November 2000
  • Documents on travel, subsistence and hospitality costs (nd, 1999)
  • Guidance notes on "Diploma Students" and summary list (2000)
  • Guidance note on Companies Hosted at EMBL: General Conditions and summary list (2000)
  • Guidance note on Intellectual Property and Technology Transfer (2000)
  • Documents about guidance notes and those on the topic of travel, subsistence, hospitality and home leave (1999)
  • Document on the publication of internal policies
  • 2 Internal Policies annotated Table of Contents (1999)
  • Summary of Internal Policies (IP) and Guidance Notes (GN): August 2000
  • Summary of Internal Policies (IP) and Guidance Notes (GN): March 2000
  • IP 1: Leave Records Cards (1987)
  • IP 2: Contracts for consultants (nd, version 2)
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 7: Maternity Leave (1990)
  • IP 8: Canteen (1987)
  • IP 9: Substitution allowance (1987)
  • IP 10: Introduction of new members of personnel (1987)
  • IP 11: Policy for re-hiring former staff members (1987)
  • IP 12: Personal File (1990)
  • IP 13: Policy for purchasing procedures and limits for the outstations (1990)
  • IP 14: Granting of steps (1987)
  • IP 15: Review procedure for EMBL scientific programmes (1987)
  • Travel, Subsistence and hospitality costs Guidance Note (1999)
  • IP 17: Travel expenses for children (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1997)
  • IP 20: Authority to sign (1987)
  • IP 22: Choice of pension scheme, contributions and pension scheme leaving allowance (1990)
  • IP 23: Tax advice for EMBL Staff (1987)
  • IP 24: Collaboration with EMBL scientific staff (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 26: Purchase requests and budget responsibility (1986)
  • IP 27: Use of private cars for service purposes (1987)
  • IP 28: External income (nd)
  • IP 29: Education Grant (1987)
  • IP 30: Definition of visiting scientists and trainees (1987)
  • IP 31: Trainees at EMBL (1987)
  • IP 32: Fellows at EMBL (1991)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 34: Salary advance (1999)
  • IP 35: Supernumerary staff (1988)
  • IP 36: Payment of children's allowance (1988)
  • IP 37: Hospitality for official EMBL Guests (1987)
  • Diploma students at EMBL Guidance Note (2000)
  • IP 39: Notification period (1989)
  • IP 40: Residential category (1990)
  • Home leave Guidance Note (1999)
  • IP 42: Grading of Research Assistants/Engineers/Programmers (including Grading of assistants with academic qualifications) (1991)
  • Intellectual Property and technology transfer Guidance Note (2000)
  • IP 43: Intellectual Property and technology transfer at EMBL (2001)
  • Guidelines for Interaction between EMBL Research Personnel and companies (2002)
  • Special Leave for EMBL Parents when a dependent child is ill Guidance Note (2000)
  • IP 45: Guidelines on external funding applications (1993)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995)
  • IP 48: Predoctoral fellows at EMBL (1996)
  • IP 49: Compensation for Overtime Working (1999)
  • IP 50: Topping-Up of External Fellowships (1999)
  • IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (nd)
  • IP 52: EMBL Rules of Faculty Appointment Procedures (2003)
  • IP 53: EMBL Rules on Research with Human Materials (2004)
  • IP 54: EMBL Acceptable Computer Use Policy (2004)
  • IP 55: Public Relations Activities at EMBL (2005)
  • IP 56: Awarding of Open-Ended Contracts and Review of Indefinite Contracts (2005)
  • IP 57: Conflict of Interest Policy (2007)
  • IP 16: Duty Travel (1990)
  • IP 19: Handling equipment (1997)
  • IP 23: Tax advice for EMBL Staff (1987)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 38: Diploma students at EMBL (1989)
  • IP 41: Home leave (1990)
  • IP 43: Intellectual Property and Technology Transfer Policy at EMBL (1998)
  • Guidance Note Intellectual Property and Technology Transfer Policy at EMBL (1997)
  • IP 44: Special leave for parents when the children are ill (1992)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995) and draft
  • IP 48: Predoctoral fellows at EMBL (1996)
  • IP 49: Compensation for working overtime (1999)
  • IP 50: Topping up of external fellowships
  • Miscellaneous documents relating to EMBL policies (including drafts)

Internal Policies (2020)

This file contains the following documents:

  • Safety Policy EMBL Barcelona (2019)
  • Basic information on emergency procedures at EMBL Barcelona
  • Safety Policy EMBL Grenoble (2016)
  • Safety Policy EMBL Hamburg (2020)
  • Safety Policy EMBL Heidelberg (2019)
  • Safety Policy EMBL-EBI Hinxton (2017)
  • Safety Policy EMBL Rome (2020)
  • IP 23: Tax advice for EMBL staff
  • IP 43: Intellectual property and technology transfer policy at EMBL
  • IP 46: Bridging contracts for group leaders
  • IP 48: Predoctoral fellows at EMBL
  • Guidelines for the evaluation of candidates with prior EMBL association
  • IP 51: Rules of good scientific practice in French, English and German
  • Handout: 'Nurturing a culture of ethics in science'
  • IP 52: EMBL Faculty Appointment Procedures
  • IP 53: Use of Human Biological Material
  • BIAC Request Form for Projects Planning to Use Human Specimens
  • Implementation Guidelines for the Use of Human Biological Material at EMBL
  • IP 54: Acceptable computer and network facility use
  • IP 56: Open ended contracts
  • IP 57: Conflict of Interest Policy
  • IP 58: Grant Application
  • IP 59: Postdoctoral fellows at EMBL
  • IP 60: Equality and Diversity
  • IP 61: EMBL NIH FCOI Policy
  • Travel Declaration for IP 61
  • Appendix 2: Annual Disclosure Form for IP 61
  • Appendix 3: Non-Travel Declaration Travel Declaration for IP 61
  • IP 62: Procedure for EMBL Hearings
  • IP 63: EMBL Publication Policy
  • IP 64: Video Surveillance at the EMBL Premises
  • IP 65: EMBL policy on the protection of welfare of animals used for scientific purposes
  • IP 66: EMBL Open Access Policy
  • Open Access Policy FAQs and Guidelines
  • IP 67: Anti-Harassment Policy in French, English and German
  • IP 68: General Data Protection in French, English and German
  • IP 69: Whistleblowing Policy in French, English and German
  • Guidance note "How to deal with problems at EMBL"

Internal Policies (Admin. Director's folder)

This file contains the following documents:

  • Printout of the Personnel webpage referring to EMBL Internal Policies (2007-04-10)
  • Email correspondence about internal policies at EMBL (2007)
  • Summary of Internal Policies (IP) and Guidance Notes (GN): November 2000 [annotated]
  • Summary of Internal Policies (IP) and Guidance Notes (GN): November 2000
  • Email regarding the withdrawal of IP 11: Policy for rehiring formal staff members
  • Internal Policies and Guidance Notes: Note from the Administrative Director (November 1999)
  • Internal Policies: Note from the Administrative Director (May 1999)
  • IP 1 Leave record cards (1987)
  • IP 2: Contracts for consultants (revised version)
  • IP 3: Internal instructions for external recruitment (1987)
  • IP 4: Terms of reference for Standing Advisory Committee (1987)
  • IP 5: Procedures relating to possible Misconduct in Science (1991)
  • IP 6: Recruitment of scientific senior staff (1987)
  • IP 7: Maternity Leave (1990)
  • IP 8: Canteen (1987)
  • IP 9: Substitution allowance (1987)
  • IP 10: Introduction of new members of personnel (1987)
  • IP 11: Policy for re-hiring former staff members (1987)
  • IP 12: Personal File (1990)
  • IP 13: Policy for purchasing procedures and limits for the outstations (1990)
  • IP 14: Granting of steps (1987)
  • IP 15: Review procedure for EMBL scientific programmes (1987)
  • IP 16: Duty Travel (1990)
  • IP 17: Travel expenses for children (1990)
  • IP 18: Health Insurance (1990)
  • IP 19: Handling equipment (1997)
  • IP 22: Choice of pension scheme, contributions and pension scheme leaving allowance (1990)
  • IP 23: Tax advice for EMBL Staff (1987) and update (2005)
  • IP 24: Collaboration with EMBL scientific staff (1987)
  • IP 25: Bench fees and outside research grants (1987)
  • IP 26: Purchase requests and budget responsibility (1986)
  • IP 27: Use of private cars for service purposes (1987)
  • IP 28: External income (nd)
  • IP 29: Education Grant (1987)
  • IP 30: Definition of visiting scientists and trainees (1987)
  • IP 31: Trainees at EMBL (1987)
  • IP 32: Fellows at EMBL (1991)
  • IP 33: Duration of service at EMBL on fixed-term contracts (1996)
  • IP 34: Salary advance (1999)
  • IP 35: Supernumerary staff (1988)
  • IP 36: Payment of children's allowance (1988)
  • IP 37: Hospitality for official EMBL Guests (1987)
  • Diploma students at EMBL Guidance Note (2000)
  • IP 39: Notification period (1989)
  • IP 40: Residential category (1990)
  • IP 41: Home leave (1990)
  • IP 42: Grading of Research Assistants/Engineers/Programmers (1990)
  • IP 43: Intellectual Property and technology transfer at EMBL (2001)
  • Guidance Note Intellectual Property and Technology Transfer Policy at EMBL (1997)
  • Special Leave for EMBL Parents when a dependent child is ill Guidance Note (2000)
  • IP 45: Guidelines on external funding applications (1993)
  • IP 46: Bridging contract for group leaders (1994)
  • IP 47: Renewals/extensions of contracts for staff scientists (1995)
  • IP 48: Predoctoral fellows at EMBL (1996)
  • Companies hosted at EMBL Guidance Note (March 2000)
  • IP 48: Predoctoral fellows at EMBL (2004)
  • IP 49: Compensation for Overtime Working (1999)
  • IP 50: Topping-Up of External Fellowships (1999)
  • IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (nd)
  • Presentation on IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (nd)
  • Email re: head count (2009)
  • IP 51: EMBL Rules of Good Scientific Practice; EMBL Rules of Procedure in Cases of Suspected Scientific Misconduct (2002)
  • IP 53: EMBL Rules on Research with Human Materials (2004)
  • IP 54: EMBL Acceptable Computer Use Policy (2004)
  • IP 55: Public Relations Activities at EMBL (2005)
  • IP 56: Awarding of Open-Ended Contracts and Review of Indefinite Contracts (2005)
  • IP 57: Conflict of Interest Policy (2007)
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